Planning successful meetings and conferences is crucial for fostering collaboration, innovation, and overall company growth. However, the process of finding the perfect venue can be a daunting and time-consuming task. If your team is stuck comparing rate sheets and chasing availability, that’s time not spent on the work that actually moves your business forward. Handing venue sourcing to ALTOUR, who are market leaders in providing professional event solutions, gives you back time and gets you better commercial terms than you’d secure alone.
Time Efficiency
If you were to outsource your meetings and conference venue finding to ALTOUR, it would allow your internal teams to focus on their core responsibilities. Time that would be spent researching and negotiating with venues can now be redirected towards more strategic tasks, enhancing productivity and efficiency within your organization. We run the whole process, from brief, search, shortlist, site visits, negotiation, contracting. You review the options and make the decisions. That’s it.
Our global team works across every major destination, so the search doesn’t stall because nobody in-house knows the market in Lisbon or Singapore for instance.
Access to a Vast Network of Venues
One of the standout advantages of partnering with ALTOUR, is gaining access to our extensive network of venues. Across the ALTOUR corporate travel and meetings and events, we book significant volumes every ear which is reflected in venue pricing accordingly.
ALTOUR’s $20bn buying power converts into rates, concessions and terms you won’t get approaching a property direct. We can secure exclusive deals and negotiate favorable terms on your behalf. This not only ensures that you find the perfect venue for your event but also maximizes cost savings, allowing you to allocate your budget more effectively.
There’s also a procurement benefit people forget. Working through ALTOUR means no new supplier onboarding for every venue you book. One contracted partner, one set of paperwork.
Expertise and Industry Insight
Our team of seasoned event professionals have run thousands of meetings and conferences. This brings a wealth of expertise and industry knowledge to the table. They know which properties overpromise on capacity, which cities are impossible in peak season, and where contract clauses will bite you later, their insights can be invaluable in crafting a memorable and impactful event. With ALTOUR by your side, you can tap into a reservoir of experience, ensuring that your event stands out in a crowded landscape.
Cost Savings
Contrary to common misconceptions, outsourcing your venue location to ALTOUR can often result in significant cost savings as indicated above. Our negotiation position and venue relationships secure rates you can’t access directly. ALTOUR helps you optimize your budget, guiding you towards the most cost-effective choices without compromising on quality.
We also surface the perks that never appear on a rate card, which can be upgraded meeting space, waived fees, and added inclusions.
Risk Mitigation
The planning of any event involves inherent risks, from venues change management, capacity gets misrepresented, contracts hide penalty clauses. ALTOUR, acts as a strategic partner in risk mitigation, leveraging our experience to foresee and address potential challenges before they escalate. This proactive approach ensures that your event runs smoothly, allowing you to focus on your guests and the overall success of the occasion.
ALTOUR iQ
ALTOUR iQ is our intelligence platform that captures the full picture of your meetings program, from intake, budget, delivery, reconciliation and post-event data in one place.
You see what you’re spending, where, and what you’re getting for it. When finance or procurement asks for numbers, you have them. When you plan next year, you’re working from evidence rather than memory.
Customized Solutions
Every event is unique, and ALTOUR understands the importance of tailoring solutions to meet your specific needs. Whether you’re organizing a small corporate meeting or a large-scale conference, ALTOUR will work closely with you to understand your goals and objectives, curating a bespoke experience that aligns with your brand and vision.
Outsourcing your meetings and conference venue sourcing to our team of experts, is a strategic move that not only simplifies the planning process, but also elevates the overall quality of your events. With our expertise, industry connections, and commitment to excellence, ALTOUR transforms event planning from a time-consuming task to a seamless, successful endeavor. Unlock the full potential of your events by letting us be your dedicated partner in creating memorable and impactful experiences for your organization.
ALTOUR Meetings & Events handles venue sourcing as part of a full event capability, backed by global reach and the data to prove what your program delivers.
Ready to hand it over? Talk to our team.
